EXHIBITING, SPONSORING & ADVERTISING AT SIETAR 2005

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The annual congress of SIETAR, The Society for Intercultural Education Training and Research will take place from September 21st to 25th at La Colle sur Loup (near Nice) France. This year the event is a cooperation of SIETAR Europa (www.sietar-europa.org), SIETAR France (www.sietar-france.org).

Current priorities and concepts for intercultural work will be addressed by internationally diverse presenters in lectures, discussions, activities and workshops. Approximately 400 intercultural experts and practitioners from government, consulting, training, arts, education and research are expected to take part.

If you would like to exhibit, sponsor, or advertise at the SIETAR Congress 2005, please contact:
David Walsh, tel. +35316740000, fax +35318204461, sponsorship@sietar-europa.org or

LaMonte Miller, tel. +44 1753 884-161, congress-sponsor@sietar-europa.org

A. EXHIBITING

Exhibitors are any individuals, groups or organizations, motivated by the importance of intercultural work who are willing to display their wares at a physical location at the congress. In this setting they or their representatives may advertise, recruit and sell their products or services. This may include booksellers, educational institutions and cultural services, events and products.

From 08.00 AM September 22 to noon on September 25, exhibit space will be available in the main traffic area of our venue at La Colle sur Loup. This offers you an excellent opportunity to introduce yourself, your products and your services to the roughly 400 congress participants expected to attend.

An exhibition agreement includes:

• Exhibition area with table(s) and chairs or display/wall space as agreed upon
• Assistance by our congress volunteers in finding and setting up your space, securing your materials, etc.
• Listing in the congress program and on the congress website for one year..
  

An exhibition agreement does not include:

• Room, board and congress participation fees if desired. These are available for the regular congress rates or we will assist you in choosing another local lodging arrangement.
• Access to pre-congress presentations and workshops or other events for which reservations are available separately.
  

Exhibition Space

Exhibition space is available at €60 per m2 at these locations:

We've also provided a big version of the graphics below (opens in a new broswer window).

Spaces marked in red have already been reserved by exhibitors

* D and E may be equally divided in size and cost

Unaccompanied Exhibition Space

A number of spaces are or can be made available for unaccompanied exhibits, either on walls or open space in highly trafficked areas of the congress. Should you choose to use one of these, you will be responsible for the setup, maintenance and take-down of your own exhibit. If you will not be present at the congress, this may be arranged on a time and cost basis with the sponsorship committee.

Standing exhibit Space 15 € per m2

Other areas can be identified for wall postings and for standing exhibits. Please enquire.

B. SPONSORING

Raise your organization’s profile and become a sponsor in the field of intercultural education, training and research by sponsoring the SIETAR Congress 2005. Here is a description of available sponsorship opportunities.

Sponsorship opportunities can be in the form of financial support or goods and services. The costs at right represent the estimated expenditure. Organizations may combine resources to jointly sponsor an event.

With every 1000 € of sponsorship, the sponsor will receive one congress pass good for attendance at all congress presentations and workshops. (Does not include room and board or specially paid events). If the sponsor or representative of the sponsor cannot will not be present, the pass may be donated to the scholarship fund for students and financially disadvantged individuals.

With 2500 € of sponsorship, the sponsor receives a corporate membership in SIETAR Europa entitling three persons from the sponsoring organization to receive all the rights of full direct membership in SIETAR Europa as well as a listing as a corporate member in the SIETAR Directory.

1. Sponsoring Events and parts of the congress program

2. Sponsoring of individual presentation rooms at the venue, to include outfitting and seminar equipment, flipcharts, beamers, projectors, etc.

Rooms in red have been sponsored already & are no longer available

3. Services to participants in coming to and participating in the congress

4. Participant scholarships

5. Participant materials

A sponsorship agreement includes:

• Announcement of and thanks for your sponsorship each time an event sponsored by you begins and ends, as well as each time space or equipment sponsored by you is in use.
• Signage leading to or marking the location of sponsored events will carry your logo and name.
• One congress participation pass per 1000 € of sponsorship.
• Logo and listing in the congress program and on the congress website for one year in conjunction with the event you are sponsoring.
  

A sponsorship agreement does not include:

• Room, board and should you attend in person. These are available for the regular congress rates or you may choose another local lodging arrangement.
• Access to pre-congress presentations and workshops or other events for which reservations are available separately.

C. ADVERTISING

Informational or promotional material for the congress bag

In enclosing your material in the SIETAR congress bag, you have the opportunity of informing every congress participant. Material needs to be received by August 31, 2005. There is a 125 € charge for inserting the material in the congress bags.

Informational or promotional material for “show and tell”

There will be a special managed space for advertising, promotional, handout material at the congress. Here your material may be placed and picked up by those attending the congress as they wish. Material for display needs to be received by August 31, 2005 if you are not attending the congress. Otherwise they may be brought to the Registration desk on your arrival and registered there, and then we will transfer them to the “show and tell” space. There is a 50€ charge for non-SIETAR members for the placing and monitoring the material in the “Show and Tell” space. Monitors will pay attention to the placement and orderliness of the “show and tell” materials and will replenish them as needed.

Advertisement on the congress homepage

Vertical banner (124 x 240 pix) 450 €

Miscellaneous services & donations

Moreover, SIETAR would be glad to receive services and donations of e.g. drinks and food on the evening events, travel costs for main referees of the congress, donations allowing reductions for participants from Eastern European countries.

Please contact directly the SIETAR office.

All requests for sponsorship, exhibition or advertising should contain this information. A SIETAR representative will follow up promptly with you.

• Contact name
• Position
• Company / Institution
• Address
• Postal code and City
• Country
• Telephone with country and area code
• Fax with country and area code
• E-Mail address
• Website url

PAYMENT INFORMATION

Payment by cheque

• Please make cheques payable in Euros
• Send to:
  SIETAR EUROPA Christine Longé
  Domaine de l'Argentière E / 637 Bd de la Tavernière
  06210 Mandelieu la Napoule
  France
  Tel/Fax: +33 4 92 97 61 29
  

Bank transfers

• Complete the transfer form that your bank requires and send it to your bank. Then send a copy to:
  SIETAR Europa Congress
  c/o Christine LONGÉ
  L'Argentière Bât E, 637 bd Tavernière
  06210 Mandelieu la Napoule
  France
• Please remit the amount in Euros to:
  00010053243 at BNP Paribas
  426 avenue de Cannes
  06210 Mandelieu-La Napoule
  FRANCE (01738).
  Swift BNPA FRPP NIC
  IBAN FR76 3000 4017 3800 0100 5324 373.
  
• Please mark the payment “SIETAR 2005” with the purpose (sponsor/exhibit/advertising) and your full organizational name.
  

Online payment (PayPal)

We have provided information on how to pay with PayPal for you. Please do read these instructions first.

You can then proceed to the online payment page of SIETAR Europa that we set up for payments related to the sponsorship of the congress.

There is no sales tax (VAT) to pay on SIETAR services.

LOGISTICS

Set up of exhibition space
Tables, chairs and electrical connections will be provided. It would be helpful if you were to inform us of what you would need in this respect well in advance of arrival. A SIETAR volunteer will be available to assist exhibitors in their basic setup on Wednesday, 21 September.

Materials delivery
Materials should be scheduled for delivery within the week before the Congress.

Deliveries made directly to VVF La Bergerie go to this address:
VVF La Bergerie
Groupe SIETAR EUROPA
Réf: 750232 /S05
06480 LA COLLE SUR LOUP
FRANCE

Materials will be held for arrival, but after pick up they are the responsibility of the exhibitor. We will provide information on site for materials that need to be secured while there.

Paper and online publication copy
An electronic version of the corporate logo and precise name of the organization needs to be furnished to the sponsorship committee of the congress as soon as possible but certainly before August 1 for best exposure on the Congress website as well as for reproduction in the congress printed program that is given to all participants. Where sponsorship includes events or room spaces this information will be used on the room signage or on published announcements at the congress.

SIETAR Europa and SIETAR France with our colleagues throughout Europe, Africa and the Middle East heartily thank you for helping us to promote the important work of intercultural competence and collaboration through this congress.

Webmaster: Markus Haag – Graphic Design: Maya Ayad – Last updated: 20/08/05